Office Coordinator
Miami
Office Coordinator
Full Time • Miami
Overview
Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
· Support day-to-day office operations and workplace services across company offices.
· Coordinate domestic and international travel arrangements for employees and visitors.
· Manage employee expense reimbursement processes and assist with travel-related expenses.
· Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.
· Coordinate office vendors, building management, and workplace service providers.
· Support onboarding logistics, including office access, workspace setup, and employee resources.
· Assist with invoice processing, expense tracking, and administrative projects.
· Identify opportunities to improve office processes and enhance employee experience.
Qualifications
· Bachelor's degree required.
· Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.
· Strong organizational, communication, and multitasking skills.
· Ability to work independently and manage multiple priorities in a fast-paced environment.
· Proficiency with Microsoft Office applications.
· Previous experience in financial services is a plus.
· Bilingual in English and Spanish or Portuguese preferred.
Vinci Compass is your leading partner in alternative investments and global solutions in Latin America. With nearly three decades of experience and operations in eleven offices across Latin America and the United States, our expertise spans: Private Equity, Credit, Real Estate, Infrastructure, Forestry, Equities, Global Investment Products and Solutions, and Corporate Advisory.
Our people are one of our greatest strengths. We are committed to building an ethical, skilled, and well-prepared team—aligned with the values and behaviors that define how we work together and how we serve our investors and clients.
Our people are one of our greatest strengths. We are committed to building an ethical, skilled, and well-prepared team—aligned with the values and behaviors that define how we work together and how we serve our investors and clients.
At Vinci Compass, being part of our team means embracing and living our values every day:
- Ethics as the cornerstone of every relationship
- The courage to balance sound judgment with bold ideas
- Consistency in delivering results and building trusted partnerships
- Creativity and flexibility guided by structured processes
- An entrepreneurial spirit and true sense of ownership
- Discipline and excellence in execution
- Resilience in the face of challenges
Joining Vinci means being part of a dynamic, challenging, and collaborative environment. Here, you’ll be inspired to grow, push your limits, and bring your best self every single day. Vinci is the place to make it happen!
(if you already have a resume on Indeed)